Ordered in minutes. Press‑ready by default.

The order queue

Released orders from every client, newest first, filtered by client and status. Low stock is flagged at the top, so nothing runs out unnoticed.

1. Low stock, across every client, linked to each item.

• Statuses: new → in production → dispatched, or cancelled
• Orders still awaiting a client's approval sit under their own filter
• An email alert to Media Group for every new order
• Cancelling an order returns its stock automatically

Every personalised order arrives print-ready

When an order is released, the portal builds the print file for each personalised line, checks it, and puts it on the order. No artwork to set, no retyping.

1. The client's approved proof, beside the line.
2. Preflight results: errors block the file; warnings (like Rubix navy still waiting for its brand CMYK) are shown, not hidden.
3. Download the print file.
4. Send to printer by email, with the file attached and an optional note.
5. Regenerate for another printer: a different paper or profile in one click.
6. Move it along: in production, dispatched, with a note for the client.
7. Full history of who did what, and when.

A new client in one page

Name, logo and ordering rules, then their offices, cost centres and people, all on the client's page. Scroll the screenshot to see it all.

1. Ordering rules: PO required, manager approval, cost centre required.
2. Offices fill addresses on cards and are the delivery choices at checkout.
3. Cost centres for their accounts team.
4. Users and roles, deactivated with one click.
5. Invite someone: they get an email to set their password.

Products are one short form

Add a stock item or a personalised product to any client's catalogue, or change a price, in about a minute. It's live for the client as soon as it's saved.

1. Product photo, uploaded straight from the form.
2. Track stock and set the reorder level.
3. Current stock, with a link to its full history.
4. Prices as plain lines: “25 = 330.00”. Each line is a price break.
5. Available to order: untick to hide it without deleting anything.

Stock that keeps itself up to date

Orders take stock off automatically, and cancellations put it back. Deliveries, counts and damage are recorded in seconds, with a log of every change.

1. Every movement: orders, deliveries, counts, damage. Each has who, when and the balance after.
2. Record stock: received, stock count, damaged or correction.
3. Record, and the level updates for the client straight away.

• An email alert when an item falls to its reorder level
• A Low badge across the stock list and reports

Each printer's spec, held once

Print files are built to the printer's own spec: profile, bleed, crop marks, safe area and ink limit. Add a printer once and every file for it is right.

1. Output profile: coated FOGRA39 or uncoated FOGRA52.
2. Bleed, crop-mark offset and safe area, in millimetres.
3. Total ink limit checked on every file.
4. Crop marks on or off.
5. Default printer for new orders.

Reports across every client

The same reports the clients see, for one client or all of them, with an orders CSV for invoicing. Every row includes the order number, who ordered and who approved, PO, cost centre, product, quantity and price.

• Any date range, in UK time
• Opens cleanly in Excel
• Safe against spreadsheet formula injection